Privacy Policy and Terms & Conditions

Scribe Privacy Policy and Terms & Conditions

Privacy Policy

Effective date: April 1, 2025

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1. Introduction‍

Welcome to Tabletop Scribe ("we", "us", or "our"). Your privacy is important to us. This Privacy Policy explains how we collect, use, and protect your information when you visit https://www.tabletopscribe.com or use our product, Scribe.

Scribe is an AI-powered campaign assistant for tabletop RPG players and Dungeon Masters. Users can upload audio files, generate summaries, and manage campaign content. As part of our service, data is processed using speech-to-text and large language models (LLMs).

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2. What Information We Collect‍

a. Information You Provide‍

Account & Contact Info: When you sign up, we collect your name, email address, and password (if applicable).
Content Submissions: When you upload audio files or enter text into Scribe, we collect that content to provide our services.
Payment Info: If applicable, we may collect payment information through a secure third-party processor.

b. Automatically Collected Data‍

Device & Usage Data: Includes IP address, browser type, device type, referral URLs, and interactions with the site or app.
Cookies & Tracking Tech: We use cookies and similar technologies for functionality and analytics.\

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3. How We Use Your Information‍

We use your data to:

Provide and operate the Scribe platform
Process uploaded content via transcription and LLMs
Improve functionality, performance, and accuracy
Respond to support inquiries and feature requests
Send product updates, marketing messages (opt-in), or Beta invitations
Fulfill legal obligations

We do not sell or share your personal data with third parties for advertising purposes.

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4. How AI and LLMs Are Used

When you use Scribe, your content may be processed by third-party transcription and large language models (LLMs) to generate summaries, entries, or other in-app features. Specifically:

Transcription: Audio is converted to text using automated speech-to-text models.
Summarization & Organization: Transcripts are processed using LLMs to extract, structure, and present information.

These models are operated on secure platforms and your content is used only to deliver the requested services. Your data is not used to train any AI models, public or private.

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5. Data Security

We take industry-standard measures to protect your data, including encryption, secure hosting, and access controls. However, no method of transmission is 100% secure.

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6. Data Retention & Deletion

You can delete your content or account at any time from within the app or by emailing us at info@tabletopscribe.com.
We retain data only as long as necessary to provide the service or meet legal requirements.

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7. Your Rights

Depending on your location, you may have the right to:

Access the personal data we hold about you
Correct inaccuracies
Request deletion or restriction of use
Withdraw consent for communications

To exercise your rights, contact us at info@tabletopscribe.com.

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8. Updates

We may update this Privacy Policy to reflect changes in the law or our practices. We'll notify you by updating the “Effective Date” above.

Terms & Conditions

Effective date: April 1, 2025

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1. Acceptance of Terms

By accessing tabletopscribe.com or using the Scribe product ("Service"), you agree to these Terms and Conditions ("Terms"). If you do not agree, do not use the Service.

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2. Description of Service

Scribe is an AI-powered application that helps TTRPG players and DMs document their campaigns by transcribing game sessions, generating summaries, and building searchable campaign lore.

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3. Eligibility & Accounts

To use certain features, you may need to create an account. You are responsible for maintaining the confidentiality of your login credentials and all activity under your account.

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4. AI Content Generation

By uploading content (e.g., audio files, notes), you grant us a limited license to process and transform that data using AI models solely to provide the features of the Service.

Generated content may not be 100% accurate. You are responsible for reviewing and editing output before sharing or relying on it.

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5. User Content and Ownership

You retain full ownership of all original content you upload. We do not claim ownership over your campaign data, transcripts, or other contributions.

You grant us a limited license to use your content internally to:

Provide the Service
Improve model accuracy (where explicitly consented to)
Troubleshoot and ensure technical functionality

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6. Payment and Billing

Certain features may require payment. If so:

All billing is handled securely via our payment processor
Subscription terms and refund policies will be clearly communicated prior to purchase

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7. Acceptable Use

You agree not to:

Use the Service to upload harmful, illegal, or infringing content
Reverse-engineer, copy, or resell the platform or its outputs
Interfere with platform functionality or other users' experience

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8. Termination

We may suspend or terminate access to your account if you violate these Terms or use the Service in a harmful or abusive manner.

You may cancel your account at any time. Upon cancellation, your data will be deleted within a reasonable period.

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9. Limitation of Liability

Scribe is provided “as is” without warranties of any kind. We are not liable for any direct or indirect damages arising from use of the Service, including AI-generated content errors, data loss, or downtime.

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10. Governing Law

These Terms are governed by the laws of the State of Colorado, without regard to conflict of law rules. Any disputes will be resolved in the courts of that jurisdiction.

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11. Contact

For any questions about these Terms or our Privacy Policy, contact us at:
info@tabletopscribe.com